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Sports Center Secretary
Odessa College in Odessa, Texas
 
 
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Date Posted May 15, 2019
Category
Admin-Secretary and Administrative Assistants
Employment Type Fulltime
Application Deadline Open until filled
 
 
 

Posting Number:

0601499  

Classification Title:

SC/III/Non-Exempt/Yes  

Working Title:

Sports Center Secretary  

Position Status:

Full-Time  

Position Type:

Classified  

Department:

Sports Center  

General Summary:

Assist Director in coordinating Community Recreation programs and services, oversee membership operations and assist with organization of Sports Center staff.  

Minimum Qualifications:

1. High school graduate or equivalent (Additional education, training and/or experience preferred) 
2. Ability to deal pleasantly and efficiently with the public at all times
3. Ability to effectively supervise and communicate with staff 
4. Ability to multitask and complete assigned tasks within designated time frame and/or by project deadline 
5. Demonstrate effective communication skills (IE: In-Person, Telephone, Email) 
6. Must be able to work independently and under own initiative 
7. Ability to learn an integrated student record/membership registration software system 
8. Ability to learn and follow specific operational systems and procedures 
9. Utilize basic bookkeeping skills 
10. Ability to resolve conflict in the workplace  

Preferred Qualifications:

 

Specific Position Duties:

- Oversee membership registrations and enforcing policies and procedures. 
- Assist Athletics in processing Wrangler Club memberships. 
- Maintain membership files and release forms. 
- Process and maintain employee records, ensuring all files and certifications are up to date. 
- Oversee Front Office daily operations and office duties. 
- Oversee training of Front Office and Front Desk staff. 
- Create facility staff work schedules. 
- Coordinate with departments on campus to facilitate daily operations. 
- Responsible for all monetary transactions and daily fiscal routines. 
- Create and/or update online product sales using TouchNet and MarketPlace. 
- Prepare data reports as requested. 
- Maintain program files and release forms. 
- Submit work orders as needed. 
- Assist with supervising the Odessa College Sports Center during work hours as needed. 
- Be active in campus-wide and departmental goals and initiatives. 
- Assist with facility tours and information events. 
- Some duties may require work outside regular office hours. 
- Other duties as assigned by the Director.  

Work Hours:

 

Special Instructions to Applicants:

 

Required Applicant Documents:

Resume
Cover Letter  

Optional Applicant Documents:

Letter of Reference 2
Letter of Reference 3  

Quicklink for Posting:

jobs.odessa.edu/applicants/Central?quickFind=51969  

Apply
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