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Accounting Services Supervisor
West Hills Community College District in District Office-Coalinga, California
 
 
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Date Posted April 12, 2019
Category
Admin-Business And Financial Management
Salary $4,718.00 - $11,922.17 Monthly $56,616.00 - $143,066.00 Annually -  
Employment Type Full-Time
Application Deadline Open until filled
 
 
 
Job Description

West Hills Community College District

Accounting Services Supervisor

Classified Management
District Funded

Position Duties

BASIC FUNCTION:
 
Under the direction of the Director of Fiscal Services, perform complex and responsible accounting activities in the preparation and maintenance of financial or statistical records including financial aid, payroll, accounts receivable, purchasing, and accounts payable; prepare State and federal reports related to assigned accounts.
 
REPRESENTATIVE DUTIES:

  • Maintain accounting records for District-wide programs or accounts.
  • Examines accounts to assure the classification and recording of transactions are in conformance with regulatory, contractual, and operating requirements;
  • Posts and reconciles receipts and warrants to appropriate journals, making appropriate transfers; prepares and posts year-end closing journal entries as required;
  • Compiles and analyzes information for various reports; Prepares trial balances, balance sheet, and financial statements monthly for assigned funds.
  • Prepares a variety of claims for reimbursement for funds from state, federal or local agencies;
  • Oversees the preparation of California Sales/Use Tax Return for assigned funds;
  • Prepares purchase requisitions as necessary;
  • Prepares projections of cash needs;
  • Serve as a resource for establishing and operating assigned accounts.
  • Administer the maintenance of accounting records, which consists of verification of account codes, encumbrance of obligations, approval and payments of invoices, and payroll.
  • Oversee collection and reconciliation of all cash including student registration fees, childcare fees, sales receipts, etc.
  • Oversee disbursement of funds after ensuring that payment is proper.
  • Issue and interpret various monthly, quarterly and annual fiscal statements.
  • Oversee the disbursement, account maintenance and collection of district financial aid.
  • Maintain the general ledger and assist in the preparation of financial statements for all district accounts.
  • Reconcile a variety of accounts and records, including bank statements and reports from the various enterprise operations of the district.
  • Develop and implement internal control procedures to ensure adequate safeguards in cash receipting and cash disbursing; monitor the processing of cash drawer transactions.
  • Review and evaluate performance of assigned staff.
  • Train, instruct and advise staff on accounting principles and procedures.
  • Assist faculty and others, where appropriate, in the development of Student Learning Outcomes (SLOs) and the determination of their effectiveness in helping students achieve their desired learning outcomes.  In addition, provide leadership for the development of SLOs within their program areas of responsibility.
  • Perform related duties as assigned.

KNOWLEDGE OF:
  • Methods and practices of financial and statistical record keeping.
  • General ledger accounting to make journal and adjusting entries.
  • Principles of auditing and general reporting requirements.
  • Modern office practices, procedures and equipment.
  • Operation of a computer terminal.
  • Oral and written communication skills.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Technical aspects of field of specialty.
  • Applicable laws and regulations.
ABILITY TO:
  • Interpret, communicate and apply pertinent laws, policies, rules and regulations.
  • Perform complex and responsible accounting activities in the preparation and maintenance of financial or statistical records using independent judgment and initiative.
  • Perform technical duties involving the District purchase order system.
  • Read, interpret, apply and explain rules, regulations, policies and procedures.
  • Maintain complex records and prepare detailed reports and summaries.
  • Answer questions regarding financial, accounting and purchasing procedures and related matters.
  • Analyze, recognize, define and correct accounting errors and misinformation.
  • Post data and make arithmetical calculations rapidly and accurately.
  • Compare names and numbers rapidly and accurately.
  • Meet schedules and time lines.
  • Communicate effectively both orally and in writing.
  • Operate a variety of office machines including a computer terminal, typewriter, printer, photocopier, and adding machine.
  • Type at a minimum of 35 words per minute.
  • Understand and follow oral and written directions.
  • Analyze situations accurately and adopt an effective course of action.
  • Complete work with many interruptions.
  • Establish and maintain cooperative and effective working relationships with others.
LICENSES AND OTHER REQUIREMENTS:
  • Valid California driver's license.

WORKING CONDITIONS:

ENVIRONMENT:
  • Office environment.
PHYSICAL ABILITIES:
  • Dexterity of hands and fingers to operate a computer keyboard.
  • Sitting for extended periods of time.
  • Hearing and speaking to exchange information.
  • Seeing to read financial and statistical reports

Qualification

EDUCATION AND EXPERIENCE:

Education:  Bachelor's Degree in Accounting or Business Administration with an emphasis on Accounting.
 
Experience:  Four years of progressively responsible full-time accounting experience in at least three of the following areas:  accounts payable, accounts receivable, payroll, financial aid, purchasing, and general ledger.  Four years of supervisory experience.
 
Minimum qualifications and Required materials must be met/received by the last day of the filing period.

Supplemental Information

REQUIRED MATERIALS:

  1. Completed Non-Academic District Application.
  2. Professional resume.
  3. Unofficial transcripts verifying course work completed and degree(s) received.
*Incomplete applications will not be accepted. It is the candidates responsibility to make sure the application packet is complete.*

West Hills Community College District is an equal opportunity employer committed to nondiscrimination on the basis of race, creed, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, genetic information or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.

Background Check: All of our positions require the ability to pass a background and live scan.

Drug Testing: In accordance with the Drug Free Environment of  WHCCD, The applicant understands that if he/she is selected for employment, as a part of their employment they will be required to submit to a drug and alcohol test as a part of the health examination.

Selection Process: Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview.

 

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