Coordinator, Virtual College of Texas (VCT)
Closing Date: 02/23/2018
Take me to ACC's online application.
Hours 40 hours/week as assigned; Typically Monday through Friday 8-5.
Salary Coordinator 1/118 ($32,022.00 - $45,745.00)
FLSA Status Exempt
Reports To Director, Virtual College of Texas
Criminal Background Check Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.
General Statement of Job
To assist director in administering and operationally supporting a statewide collaborative of Texas' community college districts, which inter-institutionally share distance learning resources, including instruction, administration, technology, and student services.
Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.
Orients new VCT coordinators, instructors and administrators regarding VCT administrative policies and procedures. Provides support to VCT coordinators regarding VCT processes and procedures. Coordinates/collaborates with director for VCT initiatives. Coordinates and/or assists other special projects.
Coordinates, oversees, and maintains VCT and TxQMC websites and/or any appropriate social media; updates website content and links; provides recommendations to programmers regarding navigation, usability, accessibility. Provides technical assistance to VCT and TxQMC coordinators. Grants appropriate user permissions and access.
Manages multiple listservs and mail lists. Sends procedural and informational messages to VCT constituents. Provides information on VCT and TxQMC through email, phone and in-person.
Collects faculty credentials from colleges and uploads them to an online document system; arranges access to credentials for college-designated users; provides user technical support.
Collaborates with director for VCT meetings and events. Drafts meetings reports / minutes.
Serves as liaison between VCT office and Austin Community College Business office. Prepares requisitions and Payment of Provider forms for services, supplies and equipment. Manages payment of VCT and TxQMC expenses. Tracks VCT and TxQMC budgets and facilitates other necessary transactions.
Performs complex activities using word processing, spreadsheets, presentation and survey development software. Designs and produces handouts, newsletters, brochures, presentation slides, or other documents as needed.
Completes any required training for TxQMC system management. Recruits individuals to serve on peer review committees. Communicates via email with committee members and local colleges regarding formal Quality matters course reviews. Facilitates compensation of online Quality Matters course providers and Peer reviewers. Generates invoices for colleges participating in the TxQMC.
May oversee work of hourly employees.
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
College operations, organization, policies, and procedures.
Records retention, preservation, and recording.
Office management processes and procedures.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Maintaining an established work schedule.
Effectively using interpersonal and communications skills, including the use of tact, diplomacy, and confidentiality.
Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through.
Exercising independent judgment.
Working with others in a collaborative manner.
Compiling and organizing complex materials, summarizing discussions and actions taken in report form.
Providing clear instructions regarding computer-based processes and transactions both orally and in writing.
Analyzing situations quickly and accurately and adopting an effective course of action.
Maintaining confidentiality of work-related information and materials.
Establishing and maintaining effective working relationships in a virtual environment through use of telephone, email, listservs, and other web-based tools as appropriate.
Use a variety of spreadsheet, word processing, database, and presentation software.
Required Work Experience
Two years related work experience.
Attends occasional meetings and conferences. Must be available for occasional travel.
Work is performed in a standard office or similar environment.
Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
Occasional lifting of objects up to 10 pounds.
Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Information for This Posting Only
PLEASE NOTE: This position is funded through FY2019 and is contingent on continued funding support.
ACC Benefits Overview
Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.
Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.